Interpretation ID: nht79-4.26

DATE: 10/12/79

FROM: FRANK BERNDT -- NHTSA; SIGNATURE BY STEPHEN P. WOOD

TO: Harley-Davidson Sales Inc.

TITLE: FMVSR INTERPRETATION

TEXT: This responds to your letter asking how long you should retain certain records relating to the sale of motorcycles and motorcycle parts.

The National Highway Traffic Safety Administration (NHTSA) has some record retention requirements that apply to manufacturers of motor vehicles and motor vehicle equipment. Dealers are required to aid manufacturers in the maintenance of their records. For example, you must supply manufacturers with information relating to the purchasers of motor vehicles that you sell so that the manufacturer can maintain a list of purchasers.

Dealers are not required by the NHTSA to maintain records on vehicles or equipment they sell. Accordingly, with respect to the records indicated in your letter, you may use your own business judgment as to when to dispose of them.

SINCERELY,

Bob Maxant's

ILLINOIS HARLEY-DAVIDSON SALES, INC.

Dear Mr Tilton,

We are a dealer selling Harley Davidson Motorcycles and Parts. We are in process of cleaning out our old files but not sure how long things have to be held.

Do you have any list giving time to hold items like cycle sales to customers, cash receipts for sales of parts over counter, paid accounts receivable for parts bought by other dealers and cities.

Any help you can be would be appreciated.

Mary Ann McClure Secretary

PS I already have to Record Retention Gick 1979