EWR News | NHTSA

EWR

Early Warning Reporting timeline of notices and updates.

2020

NHTSA's Office of Defects Investigation (ODI) Launches a New Early Warning Reporting (EWR) Manufacturer Portal

The new Manufacturer Portal, launched in June, is the central site for manufacturers to submit aggregate data (including production, property damage, warranty claims and dealer field report counts), Non-Dealer Field Reports, Death and Injury Data, responses to Death and Injury Inquiries (DIs), responses to Comprehensive Inquires (CIs), and annual Substantially Similar Vehicles reports.

What are the benefits of the new Manufacturer Portal?

The new portal is intended to simplify and enhance the process by which manufacturers submit Early Warning Reporting (EWR) information to NHTSA as required by the Transportation Recall Enhancement, Accountability, and Documentation (TREAD) Act codified at 49 CFR Part 579. The Manufacturer Portal allows manufacturers to:

Upload files directly to the NHTSA Trends Analysis Division (TAD) of ODI via a secure web portal, thereby eliminating the need for paper, email, disk and secure file transfer;
View historical submissions from the dashboard;
View the status of submissions (accepted, rejected, or in-process); and
Respond directly to inquiries, including uploading attachments through the portal.

What is changing?

Manufacturers will be required, with limited exceptions, to upload all submissions and inquiry responses related to TREAD/EWR via the Manufacturer Portal.
The Secure File Transfer Protocol (SFTP) servers used today for TREAD/EWR submissions will be decommissioned.
Aggregate data will no longer be accepted in Excel format. Manufacturers will be required to submit data in XML format. An Excel to XML converter tool will be available on the EWR Portal to assist manufacturers.
Submissions are to be completed by manufacturers and will no longer be uploaded by TAD or the EWR Helpdesk.
The EWR account management services provided on https://www-odi.nhtsa.dot.gov/ewr/login.cfm will be discontinued.
The data entry applications on https://www-odi.nhtsa.dot.gov/ewr/login.cfm will no longer accept Equipment and Low Volume Vehicle Death and Injury submissions.

What is staying the same?

The EWR reporting requirements for regulation 49 CFR Part 579 are still applicable, and there are no changes to data-reporting requirements or reporting frequency.
Existing primary and secondary EWR accounts will be moved to the new EWR Portal.
Manufacturers will be able to access historical submission information within the Manufacturer Portal.
The EWR Helpdesk will still be available for questions and issues at mfrewrhelpdesk@dot.gov.

2018

EWR Submission Window Information

Last Updated: February 26, 2018

The following table lists the EWR submission time periods for Aggregate data, Death and Injury data, Field Reports, and Substantially Similar Vehicles for the last quarter of 2017 and all quarters for 2018.

EWR submission time periods for Aggregate data, Death and Injury data, Field Reports, and Substantially Similar Vehicles for the last quarter of 2017 and all quarters for 2018.
Year	Quarter	Report Type	Begin Date	End Date	Days

2017	4	Aggregate	1/1/2018	3/2/2018	60
		Death and Injury	1/1/2018	3/2/2018	60
		Field Reports	1/1/2018	3/19/2018	77
		Substantially Similar Vehicles	8/1/2017	11/1/2017	92
2018	1	Aggregate	4/1/2018	5/31/2018	60
		Death and Injury	4/1/2018	5/31/2018	60
		Field Reports	4/1/2018	6/15/2018	75
2018	2	Aggregate	7/1/2018	8/31/2018	61
		Death and Injury	7/1/2018	8/31/2018	61
		Field Reports	7/1/2018	9/14/2018	75
2018	3	Aggregate	10/1/2018	11/30/2018	60
		Death and Injury	10/1/2018	11/30/2018	60
		Field Reports	10/1/2018	12/17/2018	77
		Substantially Similar Vehicles	8/1/2018	11/1/2018	92
2018	4	Aggregate	1/1/2019	3/4/2019	62
		Death and Injury	1/1/2019	3/4/2019	62
		Field Reports	1/1/2019	3/18/2019	76
		Substantially Similar Vehicles	8/1/2018	11/1/2018	92

2014

Upcoming changes to Light Vehicles and Buses, Medium & Heavy Vehicles data submittals - Updated

December 19, 2014

Beginning with submissions of 2015 Quarter 1 (January 1, 2015 - March 31, 2015) data, new Excel templates / XML schemas and instances will be used for data submittals. The Version 2.0 files can be downloaded from the supplementary table on the corresponding pages to allow for setting up your processing to accommodate the new requirements.

Submissions using the new templates and schemas will NOT be accepted prior to April 1, 2015. After April 1, 2015 only revisions to submissions prior to that date will be accepted using the old templates and schemas.

2012

New Microsoft Excel Templates for Excel 2007 and 2010

April 20, 2012

EWR submissions for Aggregate data, Death and Injury data, and Substantially Similar Vehicles can now be submitted using the newer .xlsx format in addition to the .xls format. The templates can be found in the Excel Templates section.

Field Report submission can now include Microsoft Word .docx format.

April 20, 2012

EWR submissions for Field Reports data can now include the newer .docx format in addition to the .doc format.

2011

EWR SFTP Servers Changes

December 21, 2011

As part of the Early Warning Reporting (EWR) environment update, the SFTP servers were replaced with a new set of servers. This necessitates manufacturers to verify the NHTSA SFTP servers by accepting the new remote host key once for each SFTP server.

Using Winscp the manufacturers may see a message similar to one below to verify the new SFTP servers' host key. This would be only one time activity and the Manufacturers shall not see any changes with the functionality of the SFTP servers.

EWR SFTP Servers Changes Host Key dialog box warning

NOTE: No changes were made to the SFTP Server Doman Name Server (DNS) Addresses. Manufacturers may still access the Data and Field Report Servers at the following server addresses:

Data SFTP Server: ARTSFTP.ODI.NHTSA.DOT.GOV

Field Report SFTP Server: ARTFRSFTP.ODI.NHTSA.DOT.GOV

2007

Artemis System Move

May 31, 2007

The Artemis system will be physically relocated during the period of June 8th - June 10th 2007 and will not be offering the following functionality:

EWR manufacturers' account management (password resets and updates)
Web based EWR submissions
SFTP server based EWR submissions

The Artemis system is expected to be fully functional starting Monday June 11th, 2007.

The HOSTNAME for the SFTP servers for both aggregate and field report submissions will not change.

Data Type | SFTP Server Hostname

Aggregate | ARTSFTP.ODI.NHTSA.DOT.GOV

Field Report | ARTFRSFTP.ODI.NHTSA.DOT.GOV

The SFTP servers’ IP addresses, however, will change.

Therefore, do not use the IP address. Only use the HOSTNAMES above.

The EWR HelpDesk can be reached at:

Telephone Number: (202) 366-3348

E-mail address: mfrewrhelpdesk@nhtsa.dot.gov

Fax: (202) 366-7882

2006

Microsoft Excel Templates - Updated Digital Signatures

August 16, 2006

The macros contained in the following EWR Excel templates are signed using a digital certificate from Verisign®. This certificate expires in early August of year 2006. The templates have been re-signed with a new digital certificate that does not expire until August 2009.

2005

Microsoft Excel Templates - Updated Digital Signatures

August 02, 2005

The macros contained in the following EWR Excel templates are signed using a digital certificate from Verisign. This certificate expires in early August of year 2005. The templates have been re-signed with a new digital certificate that does not expire until August 2006.

EWR Submission Window Information

February 11, 2005

A table has been added that lists the EWR submission windows for Aggregate, Death and Injury, Field Reports and Substantially Similar vehicles.

EWR Manufacturer Account Application

February 11, 2005

Updated versions of the EWR Manufacturer Account Applications have been added that manufacturers must download, fill out, and send to NHTSA/ODI via FAX (202)366-7882 or e-mail (odi.ewr@dot.gov). One version of the EWR Manufacturer Account Application is in Microsoft Word format and the other is in Adobe® Portable Document Format (PDF). Directions for filling out the application are included with the application.

2004

Updated Manufacturer's EWR Help Desk Information

October 15, 2004

The phone and fax numbers, and the e-mail address for the Manufacturer's EWR Help Desk has changed to the following:

Phone Number: (202)366-3348

Fax Number: (202)366-7882

E-mail Address: mfrewrhelpdesk@nhtsa.dot.gov

The NHTSA/ODI Compendiums, the EWR FAQ, and the e-mail notification messages have been updated to reflect these changes.

Microsoft Excel Templates - Updated Digital Signatures

August 18, 2004

The macros contained in the following EWR Excel templates are signed using a digital certificate from Verisign. This certificate expires in early August of this year. The templates have been re-signed with a new digital certificate that does not expire until August 2005.

Revised Field Report Submission

June 24, 2004

NOTE: Year 2004, Quarter 1 Field Report submissions are due by July 1, 2004.

Revised Field Report Submission document published on June 24, 2004. Please consult this document before submitting your Field Reports.

Field Report files must be submitted to the dedicated Field Report SFTP server (ARTFRSFTP.VOLPE.DOT.GOV).

2003

One Time Historical Data

October 27, 2003

One time historical data is due January 15, 2004 and covers the period between July 1, 2000 and June 30, 2003.

Updates

September 30, 2003

Early Warning Reporting Applications

The following Early Warning Reporting applications are now available:

Account Management enables you to change your EWR password. You must change your password when you first log in. After that, you must change your password every 90 days.
Equipment Manufacturer is a data entry application that enables equipment manufacturers with valid EWR accounts to enter, validate, and submit a maximum of 250 EWR Death and Injury records.
Low Volume Manufacturer is a data entry application that enables manufacturers of low volume vehicles with valid EWR accounts to enter, validate, and submit a maximum of 250 EWR Death and Injury records.

Updated XML Schema

The following schema have been updated:

TiresDI.xsd schema
Tires.xsd

Updated XML Instances

The Tires.xml instance has been updated.

Updated Microsoft Excel Templates

The Tires.xls template has been updated.

Compendium Update

September 18, 2003

The Compendium for Early Warning Reporting for Manufacturers of Motor Vehicle Equipment has been updated to Version 2.00.

Updates

September 12, 2003

Updated versions of the following were published on September 12, 2003:

XML Schema

Compendiums

The compendium documents have been updated to version 2.0.

New Templates

August 11, 2003

In response to the publication of 49 CFR Part 579, Notice 5 and 6, NHTSA has made a new set of templates available in addition to other guidance documents. Refer to the Early Warning Reporting Downloads and Early Warning Reporting Documents sections for more information.

Note: EWR reporting is deferred one quarter such that the initial reporting quarter (July - September 2003) is due December 1, 2003.

Copies of non-dealer field reports are due July 1, 2004 and covers the period January 1, 2004 through March 31, 2004.