Interpretation ID: aiam3422
Executive Vice President
Devlin Associates
Inc.
1150 First Avenue
Suite 795
King of Prussia
PA 19406;
Dear Ms. Robey: This responds to your April 28, 1981, letter asking for informatio relating to the agency's recordkeeping requirements.; I have enclosed copies of the agency's major recordkeeping regulation and portions of one statute that requires the retention of information. This information describes the types of records to be retained and the periods that retention is required. The agency has not specified the form or location for record retention, but it has stated that records must be readily retrievable when necessary. The agency has not imposed a penalty for accidental loss of records. I can see no instance in which a penalty would be imposed for such an accidental loss.; Finally, you ask for any recommendations that we might have wit respect to record retention. We only suggest that records be maintained in an easily accessible manner so that they can be used effectively in removing dangerous vehicles or equipment from the highway. Other than this general recommendation, the actual recordkeeping techniques that a company should use would depend upon the size and sophistication of the company.; If you have any questions concerning any of the materials that I hav provided you, you may contact Roger Tilton of my staff (202-426-9511).; Sincerely, Frank Berndt, Chief Counsel